Utilization Rate Calculator
Calculates team and resource utilization rates for agencies and consultancies
Hours spent on client-billable work
Total working hours including admin, marketing, etc.
Percentage of available hours that are billable
Breakdown of your weekly hours
How you compare to the 75% industry benchmark
Frequently Asked Questions
What is a utilization rate?
Utilization rate is the percentage of available working hours spent on billable client work. If you work 40 hours per week and bill 30, your utilization rate is 75%. It is a key metric for agencies, consultancies, and professional services firms.
What is a good utilization rate?
For individual contributors, 70-80% is considered healthy. For managers, 50-60% is typical since they spend more time on oversight. Rates above 85% often lead to burnout, while rates below 60% suggest underutilization or too much overhead.
How do I improve my utilization rate?
Reduce non-billable admin tasks through automation, batch similar activities, delegate or outsource overhead work, improve project scoping to reduce unbillable rework, and track time diligently to identify where non-billable hours are going.
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