PTO Accrual Calculator
Calculates paid time off accrual based on hours worked, accrual rate, and pay period
Total PTO days granted per year
How often you are paid
Month number (1-12) when accrual started, to estimate current balance
Enter annual PTO days to calculate per-period accrual
PTO accrued each month
Enter a start month to estimate your current accrued balance
Frequently Asked Questions
How does PTO accrual work?
PTO accrual means employees earn paid time off incrementally each pay period rather than receiving it all at once. If you get 15 days/year with bi-weekly pay (26 periods), you accrue 0.577 days (4.62 hours) per pay period.
What is a typical PTO policy?
Entry-level: 10-15 days/year. Mid-career: 15-20 days. Senior/executive: 20-25+ days. Some companies combine vacation, sick, and personal days into a single PTO bank. Others offer unlimited PTO with manager approval.
Do unused PTO days carry over?
It depends on company policy and state law. Some states (like California) prohibit use-it-or-lose-it policies. Many companies allow carryover with a cap (e.g., max 40 hours). Upon termination, most states require paying out accrued but unused PTO.
Related Calculators
Overtime Calculator
Calculates overtime pay based on regular rate, multiplier, and number of overtime hours
Time Card Calculator
Totals employee work hours across shifts with break deductions for payroll processing
Work Hours Calculator
Calculates total hours worked in a day or week from start time, end time, and breaks
Employee Cost Calculator
Estimates the true total cost of an employee including salary, payroll taxes, benefits, and overhead